Procedures for professional services priced at hourly rates on a GSA Corporate Contract. When ordering professional services under this Corporate Contract, the ordering office/agency shall:

1. Prepare a Request for Quotation:
   1. A performance-based statement of work (SOW) that outlines the work to be performed, location of work, period of performance, delivery schedule, applicable standards, acceptance criteria, and any special requirements (i.e., security clearances, travel, special knowledge, etc.) should be prepared.
   2. A request for quotation should also be prepared which includes the performance-based statement of work and requests the contractors submit either a firm-fixed price or a ceiling price to provide the services outlined in the statement of work. A firm-fixed price order shall be requested, unless the ordering office makes a determination that it is not possible at the time of placing the order to estimate the extent or duration of the work or to anticipate cost with any reasonable degree of confidence. When such a determination is made, a labor hour or time-and-materials proposal may be requested. The firm-fixed price shall be based on the hourly rates in the schedule contract and shall consider the mix of labor categories and level of effort required to perform the services described in the statement of work. The firm-fixed price of the order should also include any travel costs or other direct costs related to performance of the services ordered, unless the order provides for reimbursement of travel costs at the rates provided in the Federal travel or Joint Travel Regulations. A ceiling price must be established for labor hour and time and material orders.
   3. The request for quotation may request the contractors, if necessary or appropriate, submit a project plan and information on their experience and/or past performance performing similar tasks.
   4. The request for quotation shall notify the contractors what basis will be used for selecting the contractor to receive the order. The notice shall include the basis for determining whether the contractors are qualified and provide an explanation regarding the intended use of any experience and/or past performance information in determining technical acceptability of responses.
2. Transmit the Request for Quotation to Three Contractors:
   1. Based upon an initial evaluation of pricelists, the ordering office should identify the contractors that appear to offer the best value (considering the scope of services offered, hourly rates, and other factor such as contractor's experience, as appropriate).
   2. The request for quotation should be made to three (3) contractors if the proposed order is estimated to exceed the micro-purchase threshold, but not to exceed the maximum order threshold ($1,000,000). Ordering offices should strive to minimize the contractor's costs associated with responding to requests for proposals for specific orders. Requests should be tailored to the minimum level necessary for adequate evaluation and selection for order placement.
3. Evaluate proposals and select the contractor to receive the order:

After responses have been evaluated against the factors identified in the request for quotation, the order should be placed with the contractor that represents the best value and results in the lowest overall cost alternative (considering price, special qualifications, administrative costs, etc.) to meet the Government s needs. Any government Contracting Office that routinely supports your office or agency can actually sign out and place the order against this GSA contract.

We hope that you will select KAT Video Productions, Inc. (dba KAT Communications) as the best value contractor for your service requirements.

For more information please contact:
Todd Muggerud, CEO
1-888-571-5967
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